Note: this is an example only. To go to the form click here http://our.sinclair.edu/forms.cfm and go to the link Request for Waiver of Competitive Bidding located under Purchasing Forms
In accordance with College Policy, any sole source, or sole acceptable source/brand product in excess of $25,000 that is not covered by a State of Ohio Contract or existing College contract or agreement (e.g., E&I contracts, IUC contract), must be accompanied by an original written quotation from the vendor and a written explanation/justification from the requestor. (USE THE SPACE BELOW FOR JUSTIFICATION)
The College procures goods & services competitively whenever practicable. The Manager of Purchasing/Designee may waive competition and approve waiver requests when justified. This form must accompany a requisition when seeking to purchase goods in excess of $25,000 without competitive bidding. Check the applicable category and provide justification for your request. Remember to sign and date this form.
- SOLE SOURCE: There is not another company that provides the required goods. Sole source requests must include a statement from supplier indicating their quoted price is certified to be equal to the pricing given to supplier's most favored customer or other governmental agencies.*
- SINGLE SOURCE: The product has restricted distribution which could be regional. The manufacturer distributes the product(s) through a specific dealer/distributor.
- EMERGENCY: The goods are needed to correct or prevent an emergency health, environmental or safety hazard; special or time sensitive events; and/or emergency repair or replacement of existing equipment essential for daily operations.
- ECONOMIC/SINGLE SOURCE: Use of another supplier would result in incompatibility with existing conditions; require considerable training, time and money to evaluate; the goods are being used in ongoing long-term projects; and/or the product offered is at a substantial discount below current market conditions and price structures. (Provide documentation detailing the cost benefits to the College.)
| EXPLANATION/JUSTIFICATION: (2 lines) | ||
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* _________________________________________________________________ ___________________________________________________________________ |
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| Department Name ______________________________________________ | ||
| Department Requisitioner_______________________________ | ||
| Date_______ | GL Account No______________ | Cost________ |
| Vendor____________________________________________________ | ||
| Initiator Signature________________________________________ | ||
| Recommended for Approval: (Dept. Chair or Admin Head)__________________Date:______ |
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| Recommended/Disapproved: (Manager of Purchasing Designee)_______________Date:_______ |
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The Manager of Purchasing /Designee may authorize without |
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