Financial Aid Policies

The Financial Aid & Scholarships office is required to establish polices that govern a student’s eligibility to receive and continue receiving federal student aid. The policies listed below describe in detail the student requirements, obligations and rules which impact their ability to receive and maintain federal student aid.


Student Attendance Policy for Financial Aid (view full policy) - Federal regulations require that students establish attendance or participation in a course each term to be eligible for federal student aid. This policy describes the following:

  • How students may establish attendance in their courses;
  • Defines what constitutes an academically related activity; and
  • How students may request their instructor to file a student attendance appeal.

Census Date Policy (view full policy) - The federal Pell Grant is awarded to students who qualify based on their enrollment status (the number of credit hours they attend). The Census Date Policy governs how their enrollment in courses is calculated.

Remedial Coursework Policy  (Effective Summer 2016)

Remedial coursework prepares a student for study at the postsecondary level. According to Federal regulations, a student may receive Federal financial aid for up to 30 credit hours of remedial coursework. Remedial coursework includes most DEV (with the exception of those listed below), ACA, BIT, and EXL courses. Remedial coursework also includes prerequisite courses that are not required for a student’s program of study, for example MAT 1270. A course will be excluded from the determination of a student’s Federal financial aid if the total remedial credit hours, with the course included, exceeds 30 credit hours.

Remedial coursework content must be at least high school level. If a remedial course’s content is below the high school level, the course cannot be included to determine federal financial aid eligibility, and will not count toward the 30 credit hour remedial coursework limit because it does not meet the definition of remedial. At Sinclair, remedial courses that do not meet content standards are DEV 0020, DEV 0025, DEV 0070, and DEV 0075.

Repeat Coursework Policy (view full policy) - Students may receive federal student aid funding for one (1) repetition of a course that has been successfully completed. The Repeat Coursework Policy governs what constitutes a successfully completed course and how a student may submit a Repeat Coursework Appeal.

Satisfactory Academic Progress (SAP) Policy (view full policy) - Federal regulations require students receiving federal student financial aid to maintain satisfactory academic progress toward the completion of a federal aid eligible program. This policy uses the following three measurements to determine if the student is making satisfactory academic progress toward the completion of their program:

  • Maintain at least a 2.0 cumulative GPA;
  • Maintain at least a 66.67% cumulative pace of completion (i.e., credit hours successfully completed divided by the credit hours attempted); and
  • Complete a program before attempted credit hours equals or exceeds 150% of the credit hours required for program completion (example: if the published program length of the Creative Writing program is 60 credit hours, the program must be completed before the student attempts more than 90 credit hours).

Student Loan Code of Conduct Policy (view full policy) - The purpose of the Student Loan Code of Conduct Policy is to ensure the integrity of the student aid process and ethical conduct of Sinclair officers, employees, and agents with respect to student loan practices.

Verification Policy (view full policy) - The Verification Policy describes the process by which Sinclair will verify the accuracy of information provided on a student’s FAFSA in an effort to assure federal aid is awarded to those who are eligible, as is required by the U. S. Department of Education (ED). Approximately 30% of FAFSA applications are selected by the federal processor for verification each year. Sinclair may also select any application for federal student aid for verification that the College believes is incorrect or has conflicting information. This policy verifies certain income information for tax filers and nontax filers, as well as, certain other untaxed income.

Withdrawal and Return of Title IV Funds Policy (view full policy) - Students earn their federal financial aid by attending class (i.e. completing all scheduled days). Any unearned portion must be returned to the appropriate Title IV program. Federal law specifies how Sinclair must calculate the amount of Title IV aid that you earn if you withdraw from school. The Title IV programs offered by Sinclair that are covered by this law are: Federal Pell Grants, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal Iraq and Afghanistan Service Grants, Federal Direct Loans, and Federal PLUS Loans.