LIVEWELL at Sinclair: Wellness Program and Events

Both HeathWorks and Sinclair are committed to protecting your privacy.  Below are statements from both organizations to reinforce this commitment.

HealthWorks:  No other entity except HealthWorks will have access to your personal information without your written permission. Data is stored on a secure, HIPAA compliant database.  Data backups are performed throughout the business day, are encrypted, and moved offsite nightly.  Within 30 days of the end of the HAT program year, the files are permanently wiped.  This means all submitted documentation will be gone.  Once the documentation has been deleted, reports of completion status will be available, but there will be no access to the actual documents.

Sinclair:  Per HealthWorks guidelines, Sinclair will receive only the following:

1. Notification of completion of action items so that an employee can receive the reward. No personal or health information is ever included.
2. Aggregate data for the college with no personal identifying information for the purpose of planning future health and wellness programs or information necessary for incentives, etc. (e.g., number of current smokers to determine if a smoking cessation program would be beneficial, etc.). 

The Health Activity Tracker is hosted by HealthWorks, our long-term partner in wellness activities. Full-time employees access this by:

1. Visiting LIVEWELL@Sinclair, and clicking the Login to Health Activity Tracker button. This will take you to the HealthWorks portal.
2. Log in with your existing HealthWorks login and password. (For first time users, instructions are provided).
3. Once you’ve entered the portal, click on the tab for My Wellness and then the Health Activity Tracker. This will take you to the home page that describes activities and challenges that allow you to earn points.

IMPORTANT: Always use the last 4 digits of your Tartan ID whenever you are prompted to enter the last 4 digits of your social security #.

LIVEWELL is a calendar year program.  The program resets each year on January 1 and ends on December 31.

Log in to the Health Activity Tracker and click the "forgot my password" button--this generates an email allowing you to reset your password.

The Health Activity Tracker keeps track of points earned for participating in activities such as preventative exams, wellness challenges, lunch and learns, and more. After each activity, you can login to the HealthWorks portal and click on Health Activity Tracker to submit documentation of your participation in the activity. Each activity is assigned a certain number of points. (For example, visiting your dentist earns 2 points, running/walking a 5K earns 1 point, growing a garden earns 1 point.)

HealthWorks requests two (2) business days to update your Health Activity Tracker. Points will appear under the user column on the far right side of your Health Activity Tracker. A grand total will appear at the bottom.

Yes! For full-time, benefit-eligible employees participating in the program, there will be an annual wellness reward. Rewards are associated with completing a set of requirements that include:

1. Completing a Health Risk Assessment
2. Completing a biometric screening
3. Visiting a primary care doctor
4. Earning an additional 10 wellness challenge points by December 31st.

With completion of these requirements, an eligible employee can receive $300.00.

To receive the annual wellness reward, you must submit your documentation and earn your points before the December 31^st year-end deadline.

If you complete the Health Risk Assessment, a Biometric Screening, visit your primary care doctor and earn 10 activity points documented in the Health Activity Tracker by December 31st, you will receive your wellness reward at the beginning of the next year.  (Please note: If a cash award is selected, this reward is taxable, but can also be put towards a Health Savings Account or Flexible Spending Account, if applicable.)

1. Use the Health Activity Tracker on the HealthWorks portal and scroll to the activity you completed.
2. Make sure you have your documentation ready for upload in png, jpeg, or pdf format.
3. Click on the Submit/View button to upload your documentation. The Health Activity Tracker explains the program and how many points you can earn. It will also explain what documents are necessary to verify participation.

In addition, you will see your points accumulate in the “user points” column and there will be a grand total at the bottom of the webpage.

You can usually use an Explanation of Benefits document (EOB) or a receipt showing payment of services. You may also ask the provider to sign a note at a visit if needed.

The LIVEWELL program is intended to benefit all employees – both full-time and part-time. Participation in wellness events and activities throughout the year is encouraged for everyone at Sinclair.

The Health Activity Tracker, with its associated rewards, is for full-time, benefit-eligible employees only.

For questions related to the LIVEWELL@Sinclair program, send an email to LIVEWELL@sinclair.edu, or contact the Human Resources office at 937-512-2514. For specific questions related to the HealthWorks portal or the Health Activity Tracker, please contact HealthWorks at 513-751-1288.

We are required by law to maintain the privacy and security of your personally identifiable health information. Although the LIVEWELL@Sinclair wellness program and Sinclair Community College may use aggregate information it collects to design a program based on identified health risks in the workplace, LIVEWELL@Sinclair will never disclose any of your personal information either publicly or to the employer, except as necessary to respond to a request from you for a reasonable accommodation needed to participate in the wellness program, or as expressly permitted by law.

1. Medical information that personally identifies you that is provided in connection with the wellness program will not be provided to your supervisors or managers and may never be used to make decisions regarding your employment
2. Your health information will not be sold, exchanged, transferred, or otherwise disclosed except to the extent permitted by law to carry out specific activities related to the wellness program, and you will not be asked or required to waive the confidentiality of your health information as a condition of participating in the wellness program or receiving an incentive
3. Anyone who receives your information for purposes of providing you services as part of the wellness program will abide by the same confidentiality requirements.
4. The only individual(s) who will receive your personally identifiable health information is (are) in order to provide you with services under the wellness program. In addition, all medical information obtained through the wellness program will be maintained separate from your personnel records, information stored electronically will be encrypted, and no information you provide as part of the wellness program will be used in making any employment decision.
5. Precautions will be taken to avoid any data breach, and in the event a data breach occurs involving information you provide in connection with the wellness program, we will notify you immediately.
6. You may not be discriminated against in employment because of the medical information you provide as part of participating in the wellness program, nor may you be subjected to retaliation if you choose not to participate.
7. If you have questions or concerns regarding this notice, or about protections against discrimination and retaliation, please contact the Benefits Administrator at (937) 512-5193.