Oct 6, 2004

Officers attending: Cindy Beckett, President; Jackie Myers, Vice President; Fred Thomas, Secretary

Senators attending: Derek Allen, James Brooks, Frank Clay, Myra Grinner, Ryan Murphy, Amanda Romero, Tom Singer, Charles C. Williams, Marsha Wamsley

Senators not attending: Susan Callender, Ellen Rosengarten, Marti Shapiro

Others attending: Bill LeJeune, Laurel Mayer

Cindy called the meeting to order at 2:32 in Room 6142

1.      Approval of Minutes

Tom moved that the minutes be approved with minor corrections suggested by Jim. The motion passed.

2.      Officers’ Report

2.1.           Board of Trustees

Cindy reviewed the resolution approved by Sinclair’s Board of Trustees at its meeting of June 8, 2004 regarding the implementation of Trustee policies and procedures (Attachment FSMA20041006-01.doc). In the resolution, the Board “reserves and fully re-establishes the right to create, change, eliminate, and implement any policy change, at any time, as needed for the effective operation of the college.” The resolution “is effective as of the date of publication and shall supercede all prior policies relating to the matter.”

Charlie said that the resolution does not change the status of the Faculty Handbook or any other document, since the Board has always had the power to implement policy changes at any time.

Fred expressed his strong concern that the resolution could significantly damage faculty rights. He argued that the Faculty Handbook is a legal contract between the College and each individual faculty member and that important procedures should not be changed in midyear without the consent of both parties.

Cindy said that she understood the Board’s responsibility to be for higher-level policies. She also noted that the current Handbook still says that it can only be changed between Sept. 1 and Aug. 31 if required by law. She anticipates that there will be many Handbook changes considered this year but she does not expect them to be implemented before Sept. 1, 2005. The Personnel Committee will be very active in reviewing proposed changes.

2.2.           VPI Meeting

Cindy reported that she had met with Dr. Jacobs. One topic discussed was a recognition dinner to be held for ACFs (see below). Another topic was planning for a comprehensive reexamination of the faculty performance review process. Kent Zimmerman has been asked to head the team and Jackie Myers will represent Senate.

FITs was another topic at the meeting, including discussion about the need for a consultant to examine issues of internal and external parity. The full FITs team will meet in late October.

Other topics at the meeting included the information that Mary Gaier is now responsible for planning the academic calendar. Cindy and Dr. Jacobs also discussed ways in which to promote faculty development and enthusiasm.

2.3.           Test Scanning with IT

Cindy and Jackie reported that they have met with IT staff and discussed the possibility of a self-serve system for scanning tests. With some training, faculty could export results to their own computers and do their own statistical analysis. The meeting was very positive.

2.4.           Ad hoc Committee for ACF Recognition

A committee is being formed to plan a recognition dinner for ACFs, acknowledging their years of service with tokens of appreciation similar to those given tenure-track faculty. She asked for a Senator to chair the committee and also asked Senators to help identify committee members. The committee will work in cooperation with Dan Brazelton.

3.      Committee Reports


4.      Special Orders

4.1.           Faculty Senate Savings Account (Continued from Sept. 22)

Cindy reported that the account contains just over $3700. She also noted that many faculty assemblies (even those without unions) collect dues from their members. Charlie, Frank and other said that the money currently in the account should be kept for its original purpose of providing legal consultation. Tom moved to keep the money in an interest-bearing savings account and Charlie seconded. The motion passed.

5.      Unfinished Business

5.1.           Matrices

Cindy distributed a draft for a “Faculty Senate Matrix of Issues” (Attachment FSMA20041006-02.doc). The draft identifies the academic calendar, test scanning, faculty workload (66/72 pilot), office hours, and a college-wide committee list as current items of unfinished business for Senate. She asked Senators to comment on the list and to suggest other items.

Tom and others said that another potential item was support for web development and other aspects of distance learning. Frank asked if the faculty workload item included out-of-class responsibilities. Cindy replied that this is a significant issue that might be added to the matrix; however, the current item referred only to the 66/72 pilot.

Charlie moved to accept the draft matrix as distributed, and Marsha seconded. The motion passed.

Cindy reported that the Matrix of Faculty-Administration Issues is unchanged since the previous Board meeting.

6.      New Business (Open Forum)

6.1.           As follow-up to the discussion about funds in the Faculty Senate savings account, Derek said that any proposal to collect dues should be submitted to the full Faculty Assembly for consideration. Marsha and others cautioned against moving too quickly to seek either dues or donations.

6.2.           Laurel noted that the SDIC committee has been a major positive force in providing mini-sabbaticals and other support, and he suggested that it might be helpful to have a direct representative of Faculty Senate on the committee. Cindy said that she will soon share a draft proposal on faculty development.

6.3.           With regard to earlier discussion about possible improvements to the our.Sinclair web site, Tom said that the web team has been very responsive to past suggestions. If faculty provide clear guidance, the web team will respond in a very positive way. Cindy agreed and said that Senate’s Resource Committee will be developing a specific proposal.

6.4.           Cindy said that reports in Sinclair’s Leadership Council and at the Ohio Faculty Senate meeting indicate there might be as much as a 20% reduction in state funding. Chancellor Chu has identified turf issues (e.g., course transfer and other aspects of cooperation) as a major hindrance to progress. President Johnson’s policies are well aligned with the priorities identified by Chancellor Chu.

7.      Announcements

7.1.           Derek reminded Senators about the United Way Dinner, scheduled for Oct. 22nd.

7.2.           Cindy reminded Senators about Make a Difference Day, Oct. 23rd.

7.3.           Cindy asked all faculty to keep Vickie Hennessy and Ellen Rosengarten in their thoughts and prayers.

The meeting adjourned at 3:58.


Submitted by Fred Thomas

Approved by Senate, Oct. 20, 2004