June 12, 2002

Officers attending:  Russ Marcks, President; Pam Chambers, Vice President

Senators attending: Cindy Beckett, Susan Callender, Frank Clay, Forrest Cope, Roxann DeLaet, George Hageman, Rick Jurus, Bob Reas, Vann Rodgers, Ellen Rosengarten (Acting Secretary), Mike Smith, Ken Melendez

Not attending: Fred Thomas

Others attending: Barry Grady, Laurel Mayer, Gary Tucker

Russ called the meeting to order at 2:32 in room 6142.

1.     Minutes from June 5, 2002

Bob moved to approve the minutes from June 5 as distributed.  George seconded the motion and it passed.

2.     Election results

Russ announced that for an amendment to the Constitution and/or bylaws to be accepted, at least 2/3 of the Assembly must agree.  Amendment 1 did not pass; we needed 211 votes for passage and had 181.  Seventy-nine voted against Amendment 1.  Russ will be sending a message to the Assembly about the vote on Amendment 1 and he passed out a draft of his statement.  In sum, the majority of tenure-track faculty believe that Assembly membership should be limited to tenure-track faculty.  This position is supported by both the vote and by the survey.  The vote was intended to clarify the Constitution so future           interpretation was no longer an issue and the ballot was written based on the results of the survey.

Amendment 2 passed (217 for the Amendment; 34 against; 9 abstentions).  This clarifies that Senate officers have the right to vote, all references to Academic Council and the Educational Improvement Committee (neither exists) will be eliminated, and there will be clarification about the requirement that all Senate standing committees will be chaired by faculty with tenure.

3.     Health Care Committee

Two long-standing faculty representatives to this committee will be retiring next year:  Bill Hoover and Dave McCormick, and they will have to be replaced.  Bill became a member of the committee because of his background in accounting and Dave joined the committee because of his biology background.  Russ contended that we will have to put a good deal of thought into replacement faculty members because of the training involved to understand the details of health care delivery and because members should preferably have a long term commitment to the committee.  Pam added that the Health Care Committee meets frequently during the summer and future committee members will have to be aware of that.

Pam stated that Sinclair Community College, through Dr. Jonas, is currently working with a group of regional businesses in an effort to contain health care costs and look at alternative plans.  After next year, the current 90/10 split may be revised.  Pam and Cindy, President and Vice President for the next academic year, will be looking into the issue of replacement members for the committee.  Cindy commented this might be an opportunity to bring in some younger, newer faculty.

4.     FITS

The membership next year will include:  Ned Young, Chair; Tony Ponder, Pam Chambers, Russ Marcks, and Barb Wallace.  Russ will get the percentage split of faculty by rank for Sinclair and Lorain Community Colleges and will email that document to the Senate within the next day or two.

5.     Senate Retreat

Possible dates have been narrowed down, but the actual date will be determined later.  There are two dates in June and several during July that are being considered.  The retreat is for junior senators and returning senators, but senators who are rotating off Senate are welcome to attend.  An afternoon session is under consideration.

6.     Open Forum

Forrest brought up the topic of banking hours and overload to be used in the future.  Cindy stated that the intent of banking hours was so departments with heavy Fall sections could bank for the Spring when fewer sections were offered.  However, Susan pointed out that one could teach and bank hours so that by Spring, a faculty member would not have to teach a full load.  Senate discussed banking hours and overload teaching in terms of the best interests of each department.  Gary reviewed the chairs’ position:  There is nothing to preclude a faculty from banking hours, however, the chair does have the responsibility of ensuring all classes are staffed and that the mission of the department is satisfied.  As such, the chair does have some latitude in how hours are assigned as long as the faculty handbook is not violated.  Banking hours never should be used to punish faculty.  Generally, chairs do not know when their faculty has banked because this is a process between the faculty and the VPI’s office.

Pam read the Handbook policy:

p. 3; 2.4.5

“6.      The primary guidelines for faculty workload (base and overload) are:

a.                  full-time faculty will receive priority over part-time faculty in the assignment of workload.

b.                 Priority will be given to meeting all faculty members’ base workload requirements, including those faculty members crossing over to/from other departments in such a was as to assure equal distribution of courses among qualified faculty.

c.                  Teaching assignments shall be made to accomplish the mission of the College.  However, teaching assignments for full-time faculty (baseload, overload, and summer sessions) shall take into consideration faculty requests for times/days, location, and/or specific courses.  These times, days or courses shall be rotated to provide equal distribution when necessary among qualified faculty, including crossover faculty (except for those defined in 6.e.3).  A faculty member’s position in the rotation for equal distribution at the request of the College or to make load.  Such a faculty member shall crossover departments.  Though the faculty member understands that circumstances created by late cancellations of classes or other last-minute scheduling occurrences may not guarantee ‘rights to equal distribution’ in a particular quarter, it is expected that such rights would be duly observed in the subsequent quarter.

d.                 Faculty members of other departments are not to schedule base overload commitments/assignments without approval from the home department chairperson.  Home department credit classes take precedence over other assignments in the preparation of faculty schedules.

e.                  The scheduling guidelines as presented should typically be adequate for the preparati9on of faculty schedules.  If, however, reference to a hierarchy of preference is necessary, the following pertains:

1.                 full-time tenure-track departmental faculty
2.                 divisional counselors with teaching responsibility
3.                 annually contracted faculty (within department)
4.                 full-time tenure track faculty from another department (see cross-over above-5-b)
5.                 supplemental retirement plan faculty
6.                 special adjunct faculty
7.                 part-time faculty
8.                 Part-time faculty who are employed full-time elsewhere may be employed for a maximum of 6 pay hours per quarter and shall not exceed a total of 12 pay hours for the Fall, Winter, and Spring Quarters.”

Senate thanked Russ for his hard work during this academic year. 


Ellen Rosengarten

Approved by Senate, Sept. 25, 2002