FACULTY SENATE MINUTES

April 9th, 2003

Officers attending: Pam Chambers, President; Cindy Beckett, Vice President; Fred Thomas, Secretary

Senators attending: Jim Brooks, Susan Callender, Frank Clay, Roxann DeLaet, Kenneth Melendez, Jackie Myers, Nick Reeder, Vann Rogers, Marsha Wamsley

Senators not attending: Rick Jurus, Shari Rethman, Ellen Rosengarten

Others attending: Karen Blake, Al Giambrone, Laurel Mayer

Cindy called the meeting to order at 2:33 in room 6142.

1.      Minutes from March 12th

Vann moved to approve the minutes from March 12th. The motion passed.

2.      Presidential Search

Cindy reviewed the schedule of Senate meetings with the four finalists in the search for Sinclair’s next President. The one-hour meetings are to be held at 1:00 in Building 12 during the weeks of April 21st and 28th. She explained that at the end of each meeting, each Senator would complete a questionnaire that includes perceived strengths, concerns and other comments. Each Senator will also indicate whether or not the candidate should be recommended for the position. As Senate representatives to the Search Committee, Pam and Cindy will tabulate the comments and all will be forwarded to the Board of Trustees, which will make the final decision.

Cindy led a discussion regarding a suggestion forwarded by Al that the Senate meetings with the Presidential candidates should be open to all tenure-track faculty. All faculty can participate in an open forum with the candidates later during the day of their visit, but some faculty may be unable to attend at that time or may want to hear the candidates’ responses in a meeting focused on faculty issues. Some Senators expressed concern that allowing too large a group might make it difficult for Senators to ask all the questions they wanted to ask.

Pam joined the meeting at 2:50 and assumed the chair.

Pam asked for a vote on the question, and Senate agreed that the 1:00 meetings with the candidates would be open to all tenure-track faculty (up to the capacity of the room). Non-members of Senate will be asked to be observers and their questionnaires will be collected and tabulated by Al and grouped with those from the open forum, rather than being included with the Senate questionnaires.

Jim asked about substitutes for Senators who cannot attend the meetings with the President. Cindy moved that a Senator should be allowed to designate a proxy if she or he cannot attend, and Susan seconded. The motion passed.

Cindy and Al noted that biographies of the Presidential finalists are on the intranet at http://ourold.sinclair.edu/sites/pres_search.cfm. They asked Senators to review the materials prior to the meetings, so that questions could focus on other issues.

Pam led a discussion in which Senators formulated six questions (attachment FSMA030409-02A.htm) to be asked of each candidate. After those questions, Senators will be able to ask additional questions and the candidates will also be allowed to ask questions of the Senators.

3.      STRS Update from Forrest Cope and Personnel Committee

Pam reported that Forrest was not able to attend the senate meeting, and he does not have the report typed regarding STRS due to the absence of a secretary. He has spoken with Human Resources and they indicated that the college is in compliance with the law with leave for issues such as adoption.

4.      FITS

The annual benchmark data from AAUP will be released April 10th. The full FITs team will meet soon afterwards to review this and other benchmarking done by the team and by Steve Jonas. The faculty members of the FITs team have proposed a deadline of May 23rd to hold a vote of the Faculty Assembly on the FITs proposal for next year.

Pam reported that there is still the possibility of additional cuts in state funding for this year. Sinclair has contingency funds that can be used to compensate for these cuts if they occur, and does not anticipate any layoffs.

Cindy reported that the administrative members of the FITs team gave a favorable reception to the efforts of the faculty FITs members to be more proactive than in past years.

Pam reported that the OBOR (Ohio Board of Regents) continues to be very active in dealing with the difficulties of state funding for higher education.

5.      Retreat April 23, 2003

Pam reviewed the plans for the retreat for Faculty Senate, the Provost and the Vice Presidents, to be held April 23rd at the IAMS Conference Room, Carillon Park. Ken and others emphasized the need for dialogue during the retreat about ways to insure that Senate plays an effective role in helping to make things happen.

6.      Announcements and Other Committee Updates

Pam reported that she would be attending the OBOR meeting on April 11th.

Cindy briefly summarized the outcomes of the open forums held regarding the LRC renovation plans. Attendance at the sessions was lower than hoped.

Pam reminded Senators that April 12th would be the last day to provide input to Dan O'Callaghan regarding the proposed IT use policy.

Pam said that faculty volunteers are still needed to help prepare for Fall Faculty Professional Day. Anyone interested should contact Crystal Echols.

Pam reminded Senators that they need to plan to conduct divisional elections, including one Senator from each division and representatives for several important committees. A listing of the offices and the current office holders is available on the Senate website at http://ourold.sinclair.edu/sites/fac_sen/Members/2002-2003facultysenatecommittees.htm. Senators should also encourage faculty to consider running for the available college-wide office of Vice President/President-elect and Secretary.

7.      Open forum

7.1.           Susan recommended that Faculty Senate consider joint fundraising with Staff Senate. With Sinclair’s tuition increasing, it is important to be sure that students are not forced out. Pam suggested that the idea be discussed at the retreat.

7.2.           Pam initiated a discussion about ways in which Faculty Senate can recognize the achievements and service of Dr. Sifferlen as he retires.

The meeting adjourned at 4:15.

Submitted by Fred Thomas

Approved by Senate, May 7, 2003