June 2, 2004

Officers attending: Pam Chambers, President; Cindy Beckett, President Elect; Fred Thomas, Secretary

Senators attending: Jim Brooks, Susan Callender, Myra Grinner, Kenneth Melendez, Jackie Myers, Nick Reeder, Shari Rethman, Ellen Rosengarten, Marsha Wamsley, Charles Williams

Senators not attending: Frank Clay, Marti Shapiro

Others attending: Jeanne Jacobs


Pam called the meeting to order at 2:32 in Room 6142

1.      Announcements


2.      Minutes from May 26th

Cindy moved to approve the minutes of the Faculty Senate meeting held on May 26th. The motion passed.

3.      Proposed Changes to Handbook section 1.7 on Administrative Organization

Pam welcomed Dr. Jeanne Jacobs to the meeting and referred to proposed changes to Handbook section 1.7 (attachment FSMA20040602-03A) distributed earlier. Jeanne thanked the Senate for meeting on short notice. She explained that she had recently had discussions with the Personnel Committee of Sinclair’s Board of Trustees and with the Assistant Attorney General assigned to Sinclair. Through these meetings, she became aware that there needed to be changes in the Faculty Handbook regarding Administrative Organization. Any changes needed to be approved by the Board at its June meeting in order to be effective for the 2004-05 academic year. The proposal updates the description of President’s Council and the Sinclair Leadership Team, and it provides the President with greater leeway to add other members to these groups.

Cindy moved to approve the changes to section 1.7 and Ellen seconded the motion. The motion passed.

4.      Proposed Changes to Handbook section 2.4 on Faculty Contracts

Jeanne described the proposed changes to section 2.4 (attachment FSMA20040602-04A) that were distributed earlier. She explained that discrepancies had built up in the Handbook over many years and that the proposed change was needed to clarify dates, particularly as they relate to non-tenured faculty. The proposed change also updated language related to overload pay rates and to the process by which faculty can request their contract be terminated.

Jeanne also said that there will be a continuing review of the Handbook and there are likely to be additional changes in the future. The Attorney General’s Office is concerned that Sinclair’s Handbook does not include a disclaimer to allow contract changes in midyear. The lack of the provision in Sinclair’s Handbook means almost no changes can be implemented at any time except September 1.

Fred expressed his concern that allowing midyear changes could interfere with the ability of faculty to know in advance the conditions of their employment for the year.

5.      Possible Changes Regarding Supplemental Retirement

Jeanne reviewed possible changes to Handbook section 2.9.4 on Full-Time and Supplemental Retirement and noted that this is an example of a handbook change which could appropriately be implemented at a time other than September 1.

Jim asked about the current STRS regulations regarding hours under supplemental retirement. Jeanne replied that STRS no longer limits the total hours that faculty can teach under supplemental retirement but does allow individual institutions to limit the hours.

Charlie asked if the “teaching service” done under supplemental retirement might be in the form of academic counseling. Jeanne replied that counselors are considered professional staff, but she added that the College does have a critical need in the area of counseling.

Ellen asked about the statement that the College has “sole discretion” to assign hours and responsibilities for faculty returning under supplemental retirement. Cindy noted that Handbook section 2.4.5, paragraph 10e, lists supplemental retirees just above part-time faculty in the hierarchy of preference. Jeanne suggested that the issue might need additional consideration.

Fred asked how supplemental retirees are counted with regard to the 60/40 and 80/20 staffing ratios, and Jeanne replied that they are considered to be part-time faculty.

Ken asked that Senate move into executive session for further discussion of the proposed Handbook changes. Senate agreed and non-Senators left the meeting room. Senate went into executive session at 3:20.

Pam reconvened the meeting at 3:54.

Pam called for further discussion about Handbook section 2.4. Ellen moved that Senate not accept the proposed change to section 2.4 pending further study of the impact of this proposed policy on faculty. Susan seconded the motion, and the motion passed.

6.      FITs Discussions and Communications

Pam reported that Ned Young and Steven Johnson are working on a communication to faculty about closure and about the pay increases for 2004-05.

7.      Open Forum

7.1.           Pam reported that Cindy and Jackie had joined her at a recent brown bag session for new faculty.

7.2.           Pam and the other Senators congratulated Charlie on his recent ordination.

The meeting adjourned at 4:22.

Submitted by Fred Thomas

Approved by Senate, Sept. 22, 2004