Jan. 30, 2002

Officers attending: Pam Chambers, Vice President; Fred Thomas, Secretary

Senators attending: Cindy Beckett, Susan Callender, Frank Clay, Forrest Cope, Roxann DeLaet, George Hageman, Rick Jurus, Kenneth Melendez, Bob Reas, Ellen Rosengarten, Mike Smith

Not attending: Russ Marcks (ill)

Others attending: Karen Blake, Barry Grady, Laurel Mayer

Pam called the meeting to order at 2:32 in room 6142. Pam announced that Karen Winston has resigned from Senate for personal reasons.

1.      Minutes from Jan. 23, 2002

Bob moved to approve the minutes as distributed and Rick seconded. The motion passed unanimously.

2.      FITs Survey

Pam reported that the faculty survey has been revised and duplicated and will be delivered to the Senators very soon. Senators are to distribute the surveys to all tenure-track and ACF faculty in their divisions.

Faculty members of the FITs team will meet Thursday, Jan. 31, and the full FITs team will meet Tuesday, Feb. 5.

3.      Email policy (deferred from Jan. 23)

Pam reported that the revised email policy is still under review by Sinclair's attorney, and the planned timeline for its implementation is likely to be delayed. The agenda item was tabled until after the attorney has responded.

4.      Virtual Office Hour (deferred from Jan. 23)

Pam reported that Russ and Tom Singer had discussed the Senate's concerns about the makeup of the proposed ad hoc committee on virtual office hours. They agreed to divide the committee. One subcommittee will be headed by Tom and will focus on technological issues. That subcommittee will consist initially of faculty with substantial web experience, with representative of ISS to be added later. Russ will head another subcommittee with a broader range of faculty members to focus on general policy issues.

Frank and Roxann noted that there are times when it is not practical to hold standard office hours, for example when students are off-campus for clinical experiences. Ellen expressed concern that many "office hour" interactions actually occur before or after class, when it is most convenient for students and that this would become more difficult if Sinclair were to reduce the time between classes.

Ellen reported that there has also been discussion about doing away with classes that meet only on Mondays and Wednesdays, since shifting more instruction to Fridays could increase the availability of classrooms at other times.

Pam commented that many faculty members already answer student email and phone messages from home. She added that a switch to virtual office hours might free some office space for other uses. Ellen noted that most faculty use their offices to work, not just for holding office hours.

5.      KPI regarding part-time and full-time faculty (continued from Jan. 23)

Pam reported that the 60/40 and 80/20 ratios were still under discussion by the administration and the Board of Trustee.

Frank suggested that much of the current difficulty could be resolved if Senate simply adopted the definition of "full-time faculty" that the administration uses in reporting to the state. Laurel expressed concern that this definition includes special adjuncts as well as ACFs and also that in some departments less than half of the teaching is now done by tenure-track and ACF faculty combined.

Fred said the 60/40 and 80/20 ratios can be very confusing but compared them with the count of instructional pay hours done last year by Denise Moore. If the two sets of ratios are comparable, the new ratios may indicate a decrease in tenure-track faculty from about 50% to 48%, a decrease in contingent full-time faculty from about 20% to about 12%, and an increase in part-time faculty from about 30% to 40%.

Cindy asked about the basis for the ratios, and discussion indicated that there are no clear external regulations on the ratios, although accrediting bodies and benchmarks provide important guidelines. Fred contended that the issue is primarily a question of internal quality control.

Forest suggested that ACFs should be "at Senate" but perhaps not "on Senate," with some mechanism for including them short of full membership. The non-voting representatives from Department Chairs' Council and from Counselors' Council might be a model. Cindy noted that there is currently no separate organization for ACFs comparable to DCC.

Fred reported that Sinclair's AAUP chapter had discussed the issue of Senate membership for ACFs, and he distributed a resolution from the chapter. The resolution calls on Senate to act promptly, either to propose a Constitutional amendment or to include all full-time faculty in accordance with the current Constitution.

Bob and Ellen reviewed some of the history of the issue, and several Senators described the concerns expressed by many tenure-track faculty about the impact that Senate representation of ACFs might have on pay, job security and other benefits.

Forest said that many ACFs would like to be included in Senate but many others prefer not to be. He emphasized the need to listen to ACFs themselves and introduced Barry Grady who had joined the meeting. Barry said that from his perspective the three key issues are (1) after five or seven years a "temporary" position is in fact permanent, (2) there should be a financial incentive for ACFs, such as progressing through the instructor pay range over a period of seven to ten years, and (3) ACFs now have little or no say in College governance and some want their own organization.

Extensive discussion followed, and Senate directed Pam to contact the Provost and to discuss the range of possible solutions to which he would be open.

6.      ACF Focus Groups (continued from Jan. 23)


7.      Open Forum

7.1.           Fred distributed information about the International Quiz Bowl, sponsored by Phi Theta Kappa, Student Government Association and the International Education Committee. Pre-tests will be held Feb. 4, 5 and 7 and the final competition will be Feb. 14. Top prize is a $300 gift certificate.

The meeting adjourned at 3:45.

Submitted by Fred Thomas

Approved by Senate, Feb. 6, 2002