Feb. 11, 2004

Officers attending: Pam Chambers, President; Cindy Beckett, Vice President, Fred Thomas, Secretary

Senators attending: Jim Brooks, Susan Callender, Frank Clay, Myra Grinner, Kenneth Melendez, Jackie Myers, Nick Reeder, Shari Rethman, Ellen Rosengarten, Marti Shapiro, Charles Williams

Senators not attending: Marsha Wamsley

Others attending: Laurel Mayer

Pam called the meeting to order at 2:30 in Room 6142

1.      Announcements


2.      Minutes from Jan. 14th and 28th

Cindy moved to approve both sets of minutes. The motion passed.

3.      Personnel/Resource Committee White Paper on the academic calendar and the 21-hour supplemental retirement restriction

Pam expressed her appreciation for the extensive work done by the combined Personnel/Resource Committee and directed the Senate’s attention to their white paper, distributed earlier (attachment FSMA20040211-03A).

There was a brief discussion about the Committee’s recommendation to delay consideration of the 21-hour cap on teaching by faculty under supplemental retirement. The issue is now being reviewed by Sinclair’s legal counsel and will be considered again by Senate at a later date.

There was extensive discussion about the Committee’s recommendation that there should be no change to the Fall Quarter schedule. Several Senators noted that while the full Personnel/Resource Committee recommended against changing the Fall calendar, its Academic Calendar Sub-committee had recommended by unanimous vote that Fall Quarter be changed to start one week earlier and end by the Sunday prior to the Thanksgiving holiday. Pam said that regardless of Senate action, Sinclair’s Delta Team will be considering the calendar question on a wider basis, to include additional input from students and other groups.

Cindy asked if there are specific projections about how a change to a shorter summer session would impact enrollment. No one present was aware of specific projections.

Charlie asked if there is still a fundamental reason for having a 12-week Fall Quarter, while other quarters last only 11 weeks. Pam and others replied that the longer term was previously based on regulations regarding veteran’s benefits and funding for some career programs, but that neither is currently a factor. There are continuing issues with instructional time lost to holidays during Fall Quarter, but several Senators felt this problem could be eliminated by ending the quarter before Thanksgiving and by moving or eliminating College Wide Learning Day.

With regard to Summer Quarter, Cindy said that many courses now offered during the 10-week C Term could be shifted to the seven-week D Term. Elimination of C Term would allow a full week between the end of Spring Quarter and the start of Summer Quarter and it would still allow faculty to have family vacations in August.

Shari said that the 10-week combination of A and B Terms is important to her department and others, since many students take courses during A Term that are prerequisite to B-Term courses. Eliminating that option would delay graduation for some students.

Ellen noted that summer teaching is optional for faculty. She and Jackie also said that an earlier end to Fall Quarter would make more time available for short courses to be offered during December. They asked how courses during December would be incorporated into faculty workload, and Frank replied that such courses are now treated as part of Winter Quarter. Cindy added that there might be a concern with staff being on campus for over a month between Fall and Winter Quarters while few faculty are teaching.

Jackie, Ellen, Charlie and others said Senate should be proactive in the wider College discussion about possible changes to the calendar. Cindy moved for Senate to recommend that all academic year quarters be 11 weeks long. Ellen seconded the motion. After further discussion, the motion passed.

Cindy made an additional motion for Senate to recommend that Fall Quarter begin in time to finish by the Sunday before Thanksgiving. Ken seconded the motion, and the motion passed.

Discussion continued about possible changes to the Summer Quarter calendar. Cindy emphasized the need for additional data about summer enrollments and staffing and for projections about the likely impact of any change to the calendar. Pam will contact Steve Cornelius of DCC for additional input on the question.

Pam again thanked the Personnel/Resource Committee for its extensive work in preparing its recommendations and in clarifying the complex pros and cons of possible calendar changes.

4.      Handbook changes

a.      2.4.3 Additional Employment Form

Cindy moved to approve the changes to Handbook section 2.4.3 distributed earlier (attachment FSMA20040211-04A) and Ken seconded the motion. Cindy explained that the change would eliminate the form faculty now use to report employment outside Sinclair. Susan asked how outside employment will be monitored without the form; Pam replied that the monitoring would be based on work performance, not a form. Faculty are still expected to make Sinclair their first priority. After a brief discussion, the motion passed.

b.      2.4.5 Faculty Work Load

Cindy moved to approve the changes to Faculty Handbook section 2.4.5 on Faculty Work Load as distributed (attachment FSMA20040211-04B). Susan seconded the motion.

Fred expressed concern about the proposal to strike paragraph 11, thereby removing the limit of 12 payhours for part-time faculty who work full time elsewhere. He noted that this 12-hour limit matched the old 57-hour limit on full-time faculty at Sinclair in that both allowed just 12 hours beyond full time. While neither limit was enforced during recent years, he felt it would be more appropriate to raise the limit to 21 hours (matching the 21 hours of overload that full-time faculty at Sinclair are now allowed) and then to enforce both limits.

Fred moved to amend Cindy’s motion to recommend that paragraph 11 be retained and that Senate ask the Academic Policies Committee to consider ways of aligning the restrictions on part-time employees employed elsewhere with the restrictions on overload for Sinclair full-time faculty. Charlie seconded this motion to amend the original motion. After further discussion, the motion to amend passed.

After additional discussion, the amended motion also passed.

c.      Paysheets and process to request banking of hours

Pam and Cindy led a discussion of the revised Quarterly Workload sheets, distributed earlier (attachment FSMA20040211-04C). The form includes an option to request banking hours and had been revised based on earlier discussions in Senate. Pam explained that it will be possible to revise the request to bank hours as late as the eighth week of the quarter.

Frank asked if the reason for banking hours would be a factor in the decision whether or not to grant the faculty member’s request. Cindy replied that chairs, deans and the VPI must staff to meet the needs of the College. It would be possible for faculty to have banked hours, then be assigned to teach rather than using the banked hours. The issue is covered in section 2.4.5 (paragraph 10C) of the Faculty Handbook.

The discussion will continue on Feb. 25th.

d.      2.6.1 FAPR Information Clarification of the Dates regarding dates of hire and tenure

Postponed until Feb. 25.

e. Merit slots

Postponed until Feb. 25.

5.      Future academic policies topics:

Postponed until Feb. 25.

6.      Faculty Assembly Feb. 18, 2004, Room 4011

Pam reminded Senators of the agenda for the Assembly meeting and asked them to encourage as many faculty as possible to participate.

7.      Open Forum

a.      Pam distributed a flier (attachment FSMA20040211-07A) about the OATYC and asked Senators to encourage nominations for the faculty of the year awards.

b.      Pam said that the 66- and 72-payhour caps continue to be a major concern for some faculty and that Senate and FITS will continue to monitor the issue. Faculty need to understand, however, that the caps are part of a 2-year FITS agreement and will not change in the immediate future (see Handbook section 2.4.5). Shari added a reminder that the overload pay rate has increased significantly and will increase again next year.

c.      Cindy reported that Senators will be asked to play a major role in organizing the procession at the President’s Inauguration.

d.      Cindy reminded Senate that there will need to be an election in Spring for a new Vice President as well as for Secretary and for Senators. There is also a need for faculty to serve on a number of important committees. She asked Senators to encourage faculty to participate.

The meeting adjourned at 4:20.

Submitted by Fred Thomas

Approved by Senate, Feb. 25, 2004