Officers attending: Cindy Beckett, President; Jackie Myers, Vice President; Fred Thomas, Secretary
Senators attending: Derek Allen, James Brooks, Susan Callender, Frank Clay, Ryan Murphy, Amanda Romero, Marti Shapiro, Tom Singer, Marsha Wamsley, Charles C. Williams
Senators not attending: Myra Grinner
Others attending: Dona Fletcher, Laurel Mayer, Jeff Miller
Cindy called the meeting to order at 2:30 in Room 6142
0. New Business (placed earlier in agenda to accommodate Jeff Miller)
Changes to Duplication Processes
Cindy welcomed Jeff Miller, who described Sinclair’s new procedures for
submission of work to Central Duplicating. He explained that the new process
will be more user-friendly and will provide users with more information about
cost and delivery time. The new system will also improve the billing system,
which is now done manually on a monthly basis. The new procedure uses computer
forms that are mapped to resemble the current paper submission form.
Jeff demonstrated how the new system can be used to obtain cost estimates and
how duplicating requests will be submitted. The form must be completed on-line.
If the material to be duplicated is electronic (which generally gives the best
quality), the entire process can be completed from the user’s computer. If the
original is a hard copy, the process will produce a printed form with barcode
for use in tracking the order. Clerical staff are still expected to be the main
users of the system. Once the process is implemented, the current print forms
will no longer be accepted; however, a computer will be available in Central
Duplicating for walk-in users.
Cindy asked about the ability to preview electronic submissions, and Jeff
replied that “print preview” should work for jobs printed to the document
server just as it does for any other printer. Derek asked about the cost of
duplicating, and Jeff replied that the cost is 2.5˘ per page in Central
Duplicating as compared with 7˘ per page on photocopiers. Susan asked about
turn-around time, and Jeff replied that 48 hours is the standard time, but Duplicating
tries to meet users’ valid needs whenever possible, even if that requires
outsourcing a job. Frank complimented Jeff on the overall improvements in
duplicating services that have occurred in recent years.
1. Approval of Minutes
Marsha moved to approve the minutes
from the Senate meeting of January 12th. The motion passed.
Tom moved to approve the minutes from the Senate meeting of January 19th
with minor corrections suggested by Jim and others. The motion passed.
2. Officer’s Report
Office Hour Proposal
Cindy reported that the recommendation for a revised office hour policy
approved by Senate on Feb.12th (attachment FSMA20050112-01) was returned to Senate for further study
and benchmarking. One concern expressed by deans and others was that the
proposed policy might not be sufficiently student friendly.
Dr. Jacob’s office will investigate office hour policies at other colleges, and
Cindy will seek information through Ohio Faculty Senate. Cindy and Jackie
shared a draft questionnaire that could be used to collect information from
Sinclair students about the frequency and methods of their out-of-class
communications with faculty. Senators provided several suggestions which Cindy
and Jackie will use in revising the questionnaire.
3. Committee Reports
None.
4. Unfinished Business
4.1.
Ellen’s Memorial
Cindy distributed information about pavers, and Dona made suggestions about
possible wording.
4.2.
Health Care Benefits Committee Member
Frank moved to approve Ted Heckendorn of the Biology Department as a faculty
representative on the Health Care Committee. The motion passed unanimously.
4.3.
FITs Membership
Cindy noted that the terms of Ned Young and Tony Ponder on the FITs team will
be ending this year. Both have expressed interest in continuing.
4.4.
Merit Proposal Comments
Cindy reported that she and Jackie had conducted several open sessions to discuss
the merit proposal, although faculty attendance has been limited. Cindy has
also met with either the chairs or the full faculty of four out of Sinclair’s
six divisions. One issue is that it may not be appropriate to implement any new
merit policy in the 2005-06 Faculty Handbook since the period being evaluated
has already begun.
5. Special Orders
Faculty Workload
Cindy reminded Senators of the proposal to modify the limits on maximum payload
hours (attachment FSMA20041117-02)
and distributed the results of a survey of department chairs on the issue
(attachment FSMA20050209-01). She asked that Senators report on opinions within
their division with a count of the numbers of faculty who expressed their opinion
about changing the limit to 72 payhours.
|
|
Favor an increase in the limit to 72 payhours |
Favor keeping the current limits |
“On the fence” |
|
ALH |
No responses |
||
|
BUS |
11 |
16 |
1 |
|
EGR |
9 |
14 |
1 |
|
ELHS |
14 |
3 |
2 |
|
FPA |
0 |
15 |
5 |
|
LAS |
3 |
19 |
2 |
|
Department Chairs |
16 |
10 |
0 |
Cindy said that since the current
limits were initiated through the FITs discussions, it may be more appropriate
to propose any possible changes through that group, rather than as a direct Senate
recommendation for a Handbook change.
Tom and others said that consideration of possible changes to the payhour limit
must be closely linked with consideration of possible changes in the 0.75 ratio
now used for lab and clinical hours. Engineering, Allied Health and science departments
would have difficulty staffing labs at a 1:1 ratio while staying within the
current limits.
Workload will continue as an agenda item under “Special Orders.”
6. New Business
Moved to item “0” above.
7. Announcements
7.1. Cindy reported that room 6142 will no longer be available for Senate meetings. Future meetings will be scheduled in one of the Tartan Marketplace meeting rooms.
7.2. Amanda reported that Senator Myra Grinner has a new baby boy. Mother and son are doing well.
The meeting adjourned at 4:03.
Submitted by Fred Thomas
Approved by Senate Feb. 23, 2005