Financial Aid Student Attendance Policy
  • To be eligible for federal financial aid federal regulations require that students receiving financial aid establish attendance/participation in coursework each term to be eligible for financial aid.
  • Class instructors are required to verify attendance through the 14th day of the following sections:
    • Full-term
    • A Term
    • B Term
    • “Late Start” Term
  • Instructors will verify attendance for flex sections which are defined as all other sections that are not full-term, A term, B term or “Late Start” term. Attendance for these sections will be established using the final grade other than a “Z” grade received by the student for the course.
  • Instructors may provide an academic attendance policy for each course that they teach. The academic attendance policy is different from the Financial Aid Student Attendance Policy.
  • Students who have not established attendance in any or all classes may have their Financial Aid eligibility adjusted. The student will remain on the enrollment roster for the course and may incur a balance owed to Sinclair.
  • Sinclair uses the date that the student withdrew from the course(s), the midpoint of the term or the last date of attendance recorded at an academically related activity to determine the percentage of federal student aid that the student earned.
  • Academically related activities include but are not limited to:
    • physically attending a class where there is an opportunity for direct interaction between the instructor and students;
    • submitting an academic assignment;
    • taking an exam, an interactive tutorial or computer-assisted instruction;
    • attending a study group that is assigned by the school;
    • participating in an online discussion about academic matters; or
    • initiating contact with a faculty member to ask a question about the academic subject studied in the course.
  • Academically related activities do not include activities where a student may be present but not academically engaged, such as:
    • living in institutional housing;
    • participating in the school’s meal plan;
    • logging into an online class without active participation; or
    • participating in academic counseling or advisement.
  • Students may review the academic attendance policy and the attendance policy for on-line or hybrid courses.
  • If a student has been reported as not establishing attendance in a class due to an attendance reporting error, the student may request that their instructor submit an electronic attendance appeal to the Financial Aid & Scholarships office. The student is responsible for requesting the appeal from the instructor who reported their non-attendance. The instructor is responsible for submitting the attendance appeal form if he or she believes an error in reporting was made. Appeal decisions may take up to 10 business days. The student is advised to follow up with the submitting instructor to determine the results of the appeal.  All appeal decisions are final and must be completed before the last day of the term in which the course was taken. 
  • The electronic appeal form is available to instructors through their Web advisor account. The Financial Aid & Scholarships office will no longer accept the hard copy appeal form.

Please see a Sinclair Financial Aid Officer if you have any questions concerning the Financial Aid Student Attendance Policy.