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Graduation Process

Students will receive an email from the Office of Registration and Student Records during the term in which a student is enrolled in the final courses needed to complete his/her degree, certificate or short-term certificate. This email will simply confirm that the student has indeed registered for the necessary courses and that pending successful completion of those courses, can expect to receive his/her diploma or certificate at the end of the term. Once those courses have been completed successfully students will be graduated. They will receive their diploma or certificate through the US Mail six to eight weeks after the end of the term.

Important things for the graduating student to do during their last term:
  • Check with an academic advisor to ensure that your academic program is correctly recorded
  • Check your my.sinclair email
  • Be sure that the Office of Registration and Student Records has your correct mailing address

* The institution mandates, that prior to awarding a degree, certificate or certification, that all courses registered for must be completed whether those courses will or will not be used towards degree, certificate or certification requirements. Also, if you have any outstanding obligations to the institution, your diploma and/or certificate will not be released.

Participation in Commencement

Students earning their associate or bachelor's degrees will be offered the opportunity to participate in Sinclair’s annual commencement ceremony. Participation in the commencement ceremony is limited to those students earning associate or bachelor's degrees.

Information about the ceremony will be sent to participants approximately 30 days before the ceremony. Sinclair has one Commencement Ceremony each year at the end of Spring Term. Associate and bachelor's degree applicants who will graduate during Fall through Summer Terms are eligible to participate in the Spring Commencement Ceremony. Certificate applicants are not eligible to participate in the ceremony.



There is a fee of $5.00 to replace Diploma, One-year certificate, Short-term certificate, or Specialized Course certification. You may mail the replacement form to the Office of Registration & Student Records along with the appropriate fee or you may fax your completed form to the Office of Registration & Student Records (FAX number: 937-512-3456). If you choose to FAX the completed replacement form, the credit card information must be completed as the form of payment.

For assistance call 937-512-3000, Monday through Thursday, 8:00 a.m. - 7:00 p.m. and Friday, 8:00 a.m. - 5:00 p.m. (4:30 p.m. during Summer term) or email questions to