Title IX Resolution Options

Please Note: The Title IX Coordinator is not a confidential source of support. While they will address your complaint with sensitivity and will keep your information as private as possible, confidentiality cannot be guaranteed. For confidential resources, please contact the Sinclair Counseling Services Office at 937-512-3032.

You can download the Title IX Guide Sinclair Sexual Harassment and Sex Discrimination Procedure for details about how Sinclair handles reports of sexual miscoduct.

Three Options Available Under Title IX Procedure

Supportive Measures Only | Formal Investigation | Informal Resolution 

The Sinclair Title IX Sexual Harassment and Sex Discrimination Procedure has three options available for those who experienced a type of sexual harassment under that policy and procedure.  These three options include:

1. No Formal Complaint - Supportive Measures Only - where no formal complaint is filed but the Complainant continues to receive supportive measures;
2. The Formal Investigation Process - where a formal complaint is filed and the Complainant and Respondent both participate in the investigation and live hearing process; and  
3. The Informal Resolution Process - where a formal complaint is filed and both parties agree to participate in this informal process and the Title IX Coordinator also believes it is appropriate.

Option 1: No Formal Complaint – Supportive Measures Only

In some instances, a Complainant may elect not to engage the Title IX Office at all, or may consider information about resolution options and determine that they do not wish for the Title IX Office to take action in response to their concerns. Supportive measures and other resources may still be available, regardless of an individual’s decision whether to engage in a resolution process. In these instances, the Title IX Office will consider this request in light of the available information and determine whether it is appropriate to honor the request.

Sinclair supportive measures (see Section IV.B on page 15 of the Procedure) include but are not limited to: 

• No contact order;
• Academic or employment modifications;
• Academic accommodations;
• Change in work assignment or schedule;
• Providing an escort to ensure safe movement between classes and activities;
• Emotional support;
• Temporary suspension or restriction (for students)/Administrative leave for employees. 

The Title IX Office seeks to honor the requests of a complainant to the greatest extent appropriate, however, there are circumstances (for example, allegations that a College employee has engaged in sexual harassment with a student) in which the Title IX Office must take additional action, even if the complainant chooses not to participate in that action. However, the Title IX Coordinator’s ability to conduct an investigation or otherwise effectively address concerns may be limited if information is not available or a Complainant does not participate.  It may not be possible for the Title IX Coordinator to conduct a formal investigation if the identity of the respondent is not reported to the Title IX Office.

Option 2:  Formal Investigation Process

The formal investigation process is an impartial process and is disciplinary in nature. The formal investigation process may be requested by a Complainant, or initiated by the Title IX Coordinator. The purpose of the formal investigation is to gather facts to determine whether the evidence supports a finding of a policy violation under the Sinclair Title IX Sexual Harassment and Sex Discrimination Procedure.

The process involves interviews of parties and others who may have relevant information (witnesses), and in some cases, involves a live hearing conducted remotely. If it is determined that a policy violation (or other inappropriate behavior by an employee) occurred, disciplinary/corrective action is taken to address the violation. 

Option 3: Informal Resolution Process

An Informal Resolution process may only occur after a formal complaint is filed.  Both the Complainant and the Respondent must agree to using the informal process. However, either party may choose to return to the formal investigation process at any time before reaching an informal resolution agreement. There is no appeal process for the Informal Resolution process. Sinclair’s Informal Resolution process involves informal consultation to find an acceptable resolution for both parties without invoking the full investigation and live hearing process.

Sinclair will not offer or facilitate an informal resolution process to resolve allegations that an employee engaged in Title IX Sexual Harassment of a student.

What to expect when reporting a Title IX incident to Sinclair College

• What to expect when: Reporting to the College
  Sinclair has designated the Title IX Coordinator to oversee complaints of sexual misconduct at the College. An individual who has experienced sexual misconduct has the right to choose whether to report the incident to Sinclair’s Title IX Office. The Title IX Coordinator is specially trained to work with individuals who report sexual misconduct and have knowledge about on- and off-campus resources, services, and options — including the availability of interim supportive measures and accommodations. 

• What to expect when: Reporting to Police
  Sinclair encourages individuals to report incidents of sexual misconduct to Sinclair Police or the appropriate law enforcement agency. Timely reporting to the police is an important factor in successful investigation and prosecution of crimes, including sexually violence crimes, and may lead to the arrest of an offender or aid in the investigation of other incidents. 

How can I get confidential support at Sinclair College?

Keep in mind that all College employees (including student employees) are obligated to report incidents of sexual misconduct they become aware of unless they are a Sinclair Counselor with a recognized confidentiality privilege. The only way for a student to get confidential support from Sinclair College is by contacting Sinclair’s Counseling Services Office to establish a Counselor/Client relationship. 

You may reach the Counseling Services Office by calling 937-512-3032.

Full-time employees may contact the Sinclair Employee Assistant Program (EAP) for confidential counseling services at 800-628-9343 or 937-208-6626.  Part-time employees may be approved for access to the EAP program on a case by case basis by contacting the Human Resources department at 937-512-2514.

How can I help a friend who experienced sexual harassment or sexual misconduct?

If someone you know within the Sinclair community has experienced sexual misconduct, the Title IX Office can help you help them. Sometimes the most valuable advice comes from someone the individual already trusts. Whether you're a friend, colleage, parent, or concerned member of our faculty or staff, we can point you to resources that you can share, as well as provide support for you through the process.

Listen

• Confirm the person's safety by asking, "Are you safe right now?" If they say no, help them get to a safe place. Call 911 if necessary. The Sinclair Police Department can assist anyone on campus who feel unsafe.
• Provide nonjudgmental support. Your role is not to determine whether or not something occurred. Your primary responsibility is to remain supportive of the victim, while referring the person to others who are trained in providing assistance and/or intervening.

Refer

• Help the person get medical care if needed.
• Help the person consider whether to make a report with their local police department or with the Sinclair Police if the incident occurred on campus.
• Direct the person to on-campus confidential counseling if needed at 937-512-3032.
• Let the person know that they can contact the Title IX Office to request supportive measures and accommodations such as no-contact directives, adjustment of schedules, academic accommodations, security escort services, etc.

Report, as required

• All Sinclair employees, including student employees, are required to report incidents of sexual misconduct that they become aware of within working 5 days. College employees working under a license providing privilege (Sinclair Counselors) may be exempt from reporting requirements. For more information about the duty to report, see the Sinclair guidebook Sexual Harassment and Sex Discrimination Policy and Procedure.
• If you are required to report the incident, explain your reporting responsibilities to the person who has disclosed the information to you. Explain that you are a mandated reporter.  If you are able to explain options for confidential resources before receiving the disclosure, it is good to give someone a choice whether to disclose to a mandated reporter.
• If you learn information that you have to report, remember that reporting equals supporting. When you report to the College the survivor will receive rights and options to help them understand their choices. They are not obligated to proceed with any resources or processes they do not want.

If you would like more information, support, or would like to file a report of sexual harassment or other type of sexual misconduct, you may contact the Sinclair Title IX Coordinator 24 hours per day at:

Carol J. Glaser-Atkins, JD, MBA

Title IX Coordinator

444 West Third Street
Dayton, Ohio 45402
Office Phone: 937-512-2961
Campus Location: Building 7, Room 343
Email: carol.glaser-atkins@sinclair.edu or TitleIX@sinclair.edu

Confidential support: Call Sinclair’s Counseling Services Office and establish a Counselor/Client relationship 937-512-3032.