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Email Signatures

Your Sinclair email signature is a key part of our brand identity, ensuring that all college communications maintain a professional, cohesive appearance. By following these guidelines, you help reinforce Sinclair’s credibility and ensure that all recipients recognize messages from Sinclair staff as official and reliable.

Email Signature Format

To maintain consistency across departments, please use the following standard format for all email signatures:
[First Name Last Name]
[Job Title]
[Department]
Sinclair Community College
[Phone Number] | [Office Location]
[Email Address]
sinclair.edu

Optional Elements

The following elements can be added if relevant and kept concise:

  • Pronouns: Add pronouns (e.g., she/her, they/them) below your name if desired.
  • Social Media Links: You may add Sinclair’s official social media icons with hyperlinks to our official pages.
  • Tagline or Award Mention: If relevant, you may include an official tagline (e.g., “Our Focus: Your Future”) or recent awards, but keep this minimal to avoid visual clutter.

Signature Design Guidelines

For a consistent appearance, follow these design rules:

  • Font: Use Arial or Calibri at 11-point size, in black font color.
  • Logo Usage: Only Sinclair’s official logo should be used; avoid any additional images, including personal logos or icons.
  • Color: Keep text color black to maintain readability and a professional look.
  • Formatting: Avoid excessive formatting like italics or custom colors. Stick to plain text formatting for accessibility and uniformity.

Setting Up Your Signature

  1. Open Email Settings: Access the signature settings in your email client.
  2. Copy and Paste Template: Use the format provided above. Enter your personal details in the specified fields.
  3. Save and Apply: Save your settings to apply the signature automatically to all outgoing messages.

Best Practices

  • Avoid Inspirational Quotes or Personal Statements: For consistency and professionalism, avoid adding personal quotes, inspirational messages, or other non-business content.
  • Keep Contact Information Up to Date: If your contact information changes, update your email signature immediately to ensure recipients can reach you.