Purchasing works directly with the Planning & Construction (P&C) department in the bidding, requisition and contracting of construction projects for all Sinclair locations. Purchasing posts Requests for Qualifications (RFQ), schedules and participates in pre-bid meetings and bid openings, collects and announces bids, processes contracts, and forwards the proper notices to contractors to initiate construction projects.
As required, Purchasing will seek approval for projects and funding from the State Controlling Board and the Attorney General. Purchasing follows Ohio construction law as set forth by the Ohio Revised Code (ORC), and utilizes the Local College Project guidelines provided by the Ohio Facilities Construction Commission (OFCC).
Following are links to our current, publicly posted Sinclair construction projects and RFQs:
Sinclair utilizes the Bid Express platform for the bidding of construction projects. Please visit Sinclair's Bid Express homepage to create an account and view current solicitations. A subscription fee is required to participate in bids on Bid Express.
All contractors interested in submitting bids for Sinclair projects are encouraged to attend pre-bid meetings for the most current project information. Pre-bid meetings are held at our main Downtown Dayton campus in the Planning & Construction facility, Bldg. 17, unless otherwise noted.
Bids must be completed in Bid Express. Bids are due by 2:00PM on the bid opening date – NO EXCEPTIONS. Bids delivered by mail or through electronic means other that Bid Express will not be accepted.
Bid openings are held virtually, and are attended by the project Architect/Engineer (A/E), project manager, Purchasing, and any other required Sinclair staff. During the bid opening, a representative from Purchasing will read the bids out loud. After the opening, bids will be posted for public view on Bid Express. Purchasing then reviews the bid documents and consults the project manager and project A/E on the results. Please do not contact Purchasing about the results of the bid.
All documents and information required for bid acceptance is included on Bid Express. The following documents must be provided to Purchasing immediately if you are awarded the project:
Architect/Engineer:
Please use the Sinclair versions of the A/E agreement and amendment forms for your contract, which include the required Sinclair signature page.
Contractor:
Please use the Sinclair version of the project agreement form for your contract, which includes the required Sinclair signature page. The Change Order form can be found on the OFCC website under Project Resources/Documents (use link below).
Every year, P&C conducts a Request for Qualifications (RFQ) for our Annual Architect/Engineer Pre-Qualification. If you are a local architect or engineer who may be interested in submitting qualifications for the next RFQ, please email us purchasing@sinclair.edu.